Automatic age groups

Coacha's Member Groups feature allows you to automatically organise your members based on their age or date of birth. Whether you want to create traditional age groups (such as Under 8s, Under 10s, and Under 12s) or define your own custom date of birth ranges, automations make it easy to keep your groups up to date without any manual administration.

This guide explains how to create and apply age-based or custom date of birth group automations, ensuring members are always assigned to the correct group as they become eligible.

Find your automatic age groups

Log in using either an administrator or owner account, and navigate to People > Member Groups > Age Groups tab. 

Create a custom age group

Use the "Create a new age member group" panel to create your new member groups. 

Select the Group Type. Choose whether you want to create a group based on an Age Range or a Date of Birth Range.

Select the age range and, depending on the group type you selected:

• Age Range: Select the From and To ages for the group.

  Note: The To age is inclusive. For example, if you set the To age to 17, all members who are 17 years old will be included.

• Date of Birth Range: Enter the DOB From and DOB To dates. If you leave DOB To blank, the group will remain open-ended with no upper date limit.

Enter a Name for the member group. This can be something meaningful to your organisation, such as Under 18s, Juniors, Tinys, Masters, or Seniors.

Optional: Add reminders. If you would like to be notified when members in this group reach a particular milestone, select Add Reminder. You can choose to receive reminders:

• after a member has attended a specified number of classes,
• a set number of days after they joined the member group, or
• on a specific date.

These reminders are applied to all members in the group and can help you manage renewals, assessments, promotions, or transitions between age groups.

When you are happy with your settings, select Create Member Group.

View and manage your members groups 

View your member groups 

Once created you can click view members to see the members that have been added to this member groups and when they were added. 

Edit your member groups

If you need to edit your member group settings, select the edit cog to view and update the settings.

You can now use your new member groups to send broadcasts, add specific age groups to classes, filter your member list and much more. 

Need help?

If you need any help with this process, please contact the support team at [e-mail].

Thank you
Coacha Team