Attendance Register Explained

Accessing your registers 

When you first log into Coacha, you will start on the Dashboard. Scroll down to find the Coach’s Noticeboard. Just underneath this section, you will see the Attendance Register.

You can also access this area by navigating to: Classes & Registers > Attendance Registers
 

 

By default, the Attendance Register displays an overview of this week’s classes. To open and use a register, simply click “Go to this register” on the right-hand side to access more information.

If a class did not take place, or will not take place, and you do not want it to affect your statistics, click “Void” to remove it from the register data.

You can also switch between registers using the tabs at the top of the page: Past Registers, Today, This Week or Search to find registers within a specific date range.

If you need to locate a register for a specific date range, use the blue “Search for register” bar. Enter the From and To dates, and select the class if required. Then click the green “Go!” button to display the relevant registers.

Locking your registers

If the register is being left unattended (for example, if members are signing themselves in), you can lock it.

Click “Lock register” in the top-right corner of the screen.

This allows the register to remain visible while preventing access to other areas of the system. To unlock it, enter your password.

Attendance recording

You can view all members and staff assigned to the class under the Staff Members and Class Members sections.

By default, all members are marked as absent in the register until they are marked as present. To update this, simply click the Absent box next to the member’s name. Once marked as present, the member’s arrival time will also be displayed.

If a member has reported an absence or illness, this will be displayed in the register under the member’s details as a red calendar icon. When this is present, the option to mark the member as present will not be available.

Payment status

At a glance, Coacha’s registers allow you to view the payment status of your members. Members who have successfully completed payment will have a solid green payment box under their name, while members who still need to complete payment will have an empty green 'Pay' box.

By clicking the payment box, an admin or coach can choose to waive, record, request, or process payment online for that specific session. 

Understanding the optional icons

If the Icon feature has been enabled, it provides a quick snapshot of key information about your members directly within the register. To learn more about this feature and how to enable it, refer to the help guide: Quick View Icons

A quick overview of the icons: 

Member Icons will only show when a member meets a specific set of conditions.

Medical Note Added – If a member has a medical note recorded on their profile, a small “+” icon will appear. Clicking this icon will display the medical note.

Photography Waiver – If a member or parent has not agreed to the club’s photography policy (meaning they do not consent to being photographed), a small red camera icon will appear.

Safeguarding Note – If a member has a safeguarding note recorded on their profile, a small “S” icon will appear next to their name.

Failed subscription- If a member’s subscription payment has failed, this will be highlighted on the register wherever the member appears.

Understanding the selectable icons

These icons are also displayed in your class members for each member and provide with a the option for more of a deep dive in of their information 

Member Skills – Displays additional information about any skills that have been applied to the member’s profile. A clipboard icon.

Member Information – Displays further details about the member. An information icon.

Remove Member – Removes the member from the selected register. Please note that this will only affect the current register and will not remove the member from any future registers they may be part of. A red “X” icon.

That covers the key information you need to get started with using your Attendance Register.

Coacha Team