Member Check In & Check Out

Keeping an accurate record of when members arrive and leave a session is essential for safeguarding, attendance tracking, and providing reassurance to parents and guardians.

Coacha's Check In & Check Out feature allows coaches and administrators to record both a member's arrival and departure times directly from the Attendance Register, creating a complete attendance record for every session.

Before you start

Marking your students as present is automatically enabled for all registers; if you would like to also mark your students out, you will need to ensure that this is enabled within the class settings. 

Head to Classes & Registers > Your Classes; here you can either create a new class or edit your chosen class. 

In the class timetable section, you will have the option to enable to enable this: 

Check in

By default, all members are marked as absent in the register until they are marked as present. To update this, simply click the Absent box next to the member’s name. Once marked as present, the member’s arrival time will also be displayed.

If a member has reported an absence or illness, this will be displayed in the register under the member’s details as a red calendar icon. When this is present, the option to mark the member as present will not be available.

Check out

At the end of each session, coaches and administrators can record when members leave by using the Check Out feature. This provides an accurate record of each member's departure time, giving clubs, parents, and members added peace of mind.

Note: Before you can use this feature, Check Out must be enabled in your class settings. For instructions on enabling it, see 

Once a member has been marked as Present, the Mark Time Out button will become available next to their name.

1. At the end of the session, locate the member in the attendance register.
2. Select Mark Time Out.
3. The button will update to display the exact time the member was checked out, confirming that their departure has been recorded successfully.

Need help?

If you need any help with this process, please contact the support team at [e-mail].

Thank you
Coacha Team