Your Guide to Adding a New Class.

Keeping your classes organised is essential for running your club smoothly. Coacha makes it easy to create, customise, and manage your classes, whether they are simple sessions or fully bookable events with payments.

This guide will walk you through creating a class, enabling bookings, and managing updates.

Setting up the basics

You can create a new class by heading to Classes & Registers and selecting ‘New Class or Event’.

Alternatively, select ‘Your Classes’ to view your full list, then click ‘Create a new class’.

From here, you can set up your class by defining:

• Class / Event Name
• Class Description
• Venue 
• Coach

Class Timetable

You can now set your class schedule, and Coacha makes it easy to manage multiple variations of the same class.

Start by selecting the date you would like the class to begin (and an end date if required), then choose the session start and end times.

If the class is recurring, select ‘Is this a recurring class?’. You can then define how often the class repeats and on which days it takes place.

If you would like to be able mark your students out, you will need to ensure that this is enabled within the class settings. 

Tick 'Enable checkout time on registers' to be able to include time out as part of your register records. 

Advanced Settings

Coacha now supports more flexible and powerful class scheduling, allowing you to confidently manage long-term and complex setups.

Select 'Does this class recur at different times on different days?' and you will be able to add multiple variation to this class settings: 

• Venue varies in timetable

• Coaches vary in timetable

• Capacity varies in timetable

These controls means that you can:

• Create classes with different times, venues, coaches, and capacities per occurrence
• Update class schedules and see changes reflected across future registers
• Add or remove occurrences without disrupting existing bookings
• Maintain bookings for both permanently booked members and those on specific dates
• Generate registers far into the future and have them automatically update when class settings change

Set up how your class can be booked?

NOTE: If you don't need your members to book onto sessions simply skip to adding your members to the class (next section).

There are a lot of different options that you can enabled to manage the ways classes are booked. 

Check out our guides on all of these settings.

Creating and Managing Bookable Classes

Class, course & event waitlists

Limit classes by membership

Enabling required payment on PAYG classes

Public Page Settings (Coacha Custom only)

Coacha allows you to make your classes visible online for both members and non-members, helping you reach a wider audience and grow your club.

You can also choose to offer the class as a trial session, making it easy for new participants to get started. For more information, take a look at our Public Pages guides to find out more on how to set this up. 

Public Calendar Page

Setting up trials / tasters for the Public Calendar

Permanently Adding a Member to the Class

If you have members that do NOT need to book onto the session, you can add them permanently to the class. 

This means that these individuals will always be included on all registers ready to be marked as present. This is excellent for clubs with no requirement for booking onto classes or classes without set class sizes. 

Simply hit add members at the bottom of the first page. 

Then you can search for and add your members to this class. 

Important: If you have PAYG settings enabled you will need to select the payment method. It is worth understanding that if you select that the member has to pay, they will be sent a payment request every time the class occurs automatically. 

To save your class - Hit CREATE and Coacha will do the rest! 

 

Need help?

If you need any help with this process, please contact the support team at [e-mail].

Thank you
Coacha Team