How to Add a New Class

How to Add a New Class

Setting up classes in Coacha ensures your other coaches know their commitments well in advance – no more confusion or cancellations, just all of your coaches in the right place at the right time.

To add a new class, head to ‘Classes & Registers’ in the main navigation and ‘New Class or Event’.

Now it’s time to fill in the details of the class. Complete the fields for class name and description. Then, set a date and give the event a start and finish time. For classes that take place at the same time each week, save yourself the hassle of setting them up over and over again by making setting them to recur.

Then you’ll need to assign a coach to take your class and a venue where the class is taking place. Select a venue by clicking the drop down or create a venue by entering the name of the venue in the ‘Add a New Venue’ field.

Add an existing coach to the class by ticking the box next to their name. If you want to assign a coach you’ve not yet created in your Coacha account head to People > Your Members > Add New Staff through the main navigation.

If your class runs fortnightly rather than weekly, it’s just as easy to set it to reoccur every 2 weeks, or even every 3 or 4. When you’ve finished setting up the class time and date, if you’ve already created the relevant venue, just select it from the dropdown menu. If you haven’t, type the name of a new one into the field provided and it’ll appear just like magic.

If you’d like members to be able to book onto classes, tick ‘People can book onto this class’ and specify a maximum class size. Click here for more information about the bookable classes feature.

Then continue by clicking ‘Add your members’ at the bottom of the screen.

Now it’s time to add in your members. To do this, either search for the members’ name and click the ‘Add’ button, or add whole member groups by using the search bar, clicking search and ‘Add all’.

When all of the relevant members have been added, just click ‘Create’ and you’re done! You’ll be redirected back to the Classes page, where you will see a list of all of your upcoming classes, including the one you have just created.

The register will then appear at the correct time under Classes & Registers > Attendance Registers.