Creating and Managing Bookable Classes – Coacha

You can create classes in Coacha that members can book onto via their web app login or through the iOS and Android apps. This guide walks you through how to set up a bookable class and configure the available options.

Making a Class Bookable

Setting a class as bookable is simple.

When creating or editing a class, you will see a checkbox under the subheading Class type and booking

“Can people book onto this class?”

Tick this box, then enter the maximum number of participants in the “What is the Maximum Class Size” field.

Important:
If you manually add members to a bookable class, they will take up available spaces.

You can also tick 'Allow members to book onto class once they have reached their limit' this will let members who are on a subscription plan book a session for a cost should they reach their limit.

Enabling max size and waitlist

The Waitlist functionality in Coacha allows you to control who gets informed of new spaces in your class should they become available.

Find out more information on how to set this up here: Class, course & event waitlists

Charging for Bookable Classes (Pay-As-You-Go)

If you would like to charge members for the classes, you can enable Pay-As-You-Go (PAYG). Once a class is marked as bookable, additional options will appear:

Enter the price for the class
Choose how you would like to receive payment

If you are connected to GoCardless or Stripe, you can take payments online for singular sessions. To provide additional security, you can enable 'Online payment required', which means that a booking is not confirmed until a payment has been made.

Members will be given a certain amount of time to pay before their space is lost in the class and is made available to other members again. You can define this in your Club Settings Page.

Go to : Dashboard > Club Settings > Club Settings Tab

Then define the time a member will have to pay their class fee.

Prepaid can be enabled if you are a member of a subscription/payment plan.

Find out more on how to create:

Alternatively, you can accept offline payments such as cash.

Note:

Members booking via the web app will be prompted to pay immediately
Members booking via the iOS or Android apps will receive a payment link by email

Managing Payments in the Register

For PAYG classes, your register will display payment statuses for each member:

Paid – payment has already been made (via GoCardless or Stripe)
Pay – payment is still outstanding

To record or take a payment:

Click the “Pay” button next to the member
Use the pop-up to either:
- Record an offline payment (for example, cash), or
- Take an online payment

Close bookings

You can control how close to the start time members are allowed to book.

By default, bookings close 10 minutes before the class starts, but this can be adjusted using minutes, hours, or days.

Once the cut-off time is reached, booking will no longer be available for that session.

Restricting who can book

You can limit bookings to specific member groups, such as teams, squads, or ability levels.

To do this:

Tick “Restrict Member Groups”
Select the groups you would like to allow booking access

Note: This feature can be used independently and does not need to be combined with Pay-As-You-Go.

Once you have configured your settings, click Save at the top of the screen.

Your bookable class is now ready for members to start booking.

Need Help?

If you need help managing or creating bookable classes, please contact the support team at support@coacha.co.uk.