Managing Fixtures & Team Selection

Once a fixture has been created, Coacha makes it easy to manage team selection, player responses, select your final squad, record attendance, and organise your fixtures throughout the season.

This guide explains how to manage existing fixtures from the Your Fixtures page.

Inviting your Members

Now we come to the important part of the fixtures system - the Team Selection. This section allows you to add people to a list of potential attendees. This section will also allow you to manage the status of the players, and allow players to let you know their intent/availability.

Selecting the Team

The Team Selection section allows you to choose which players or members to invite to your fixture.

You can add players individually by entering their name into the Add Person field and selecting them from the list. Each selected player will be sent an invite once you have saved your fixture. 

Alternatively, if your players are organised into Member Groups, you can invite an entire group in a single action. Simply select the required member group and choose Add Member Group. All members within that group will be added to the fixture automatically.

When players are added to a fixture, they are automatically assigned the Invite status.

Once you save the fixture, each invited player will receive an email asking them to confirm their availability. Players can simply select the appropriate option within the email to let you know whether they are Available, Unavailable, or Not Sure, without needing to log in to Coacha.

As players respond, their availability is automatically updated within the fixture, making it easy to monitor responses and select your final team.

Once the member has responded with their availability, you will be informed of their response both by email and in your Coacha Notifications Panel.

Managing your team and selecting the final team for your match

Once your members have stated their availability, you will be able to see all of the members status' and can then select your team from those that are available. 

Before picking your team your members can be in a number of status':

Invite - This is the status of a newly added member. They will be invited to the fixture on save.

Not Sure - This is a status for a member who is unsure if they can make that specific fixture. For these members you may want to reach out and contact them about the event or fixture. 

Unavailable - This status means the member cannot make the fixture date or cannot attend. 

Available - This status means that this player or member is happy to be selected for the fixture. 

These status' allow you to make informed decisions when picking your squad or team for the fixture. 

Picking your team or squad for the fixture

When picking your squad, you simply need to select the 'Picked' status in line with the members name.

Once you hit save this will send the member a notification email that they have been picked for the event. 

If you have a large list of members who have been invited to a specific fixture you can get a quick overview of the status of the members in the fixture summary:

NOTE: sometimes this summary may be below the 'create a fixture box' on your screen.

NOTE: - Always be sure to 'SAVE' your fixtures to send picked status' and invites to your selected players. 

Recording Attendance at a Fixture.

When attending fixtures you may want to record who has turned and who has not. This can be especially important when you are looking after children at the event. Coacha makes this easy to manage this by automatically creating registers for all fixtures. 

These can be found in the registers section in the navigation: CLASSES & REGISTERS > ATTENDANCE REGISTERS.

The registers automatically add all 'Picked' status players or members. When you mark them as present, in the register, their status in the fixture will be changed to 'Played'. 

Managing, Cloning and Archiving your Fixtures

At any time you can edit, copy or archive your fixtures by going to the 'Your Fixtures' section.:

Edit = Allows you to view the summary of fixtures, invite more people or see the status' of people who have been invited. 

Clone = Clone allows you to copy a previous fixture, including the invitees. This is super useful if you often need to invite the same people to your matches or games. Simply clone the last game - change the dates and details then hit save - everyone who was invited to the last game, will be invited to this one! 

Archive = To keep your list need and tidy you can archive your fixtures by hitting the archive button.

Simple and easy to use, Coacha's fixtures system will help you select your squads or teams in just a few clicks. 

Need help?

If you need any help with this process, please contact the support team at [e-mail] .

Thank you
Coacha Team