Setting up events in Coacha ensures your other coaches know their commitments well in advance – no more confusion or cancellations, just all of your coaches in the right place at the right time.
To add a new class, head to ‘Classes & Registers’ in the main navigation and ‘New Class or Event’.
Now it’s time to fill in the details of the class. Complete the fields for event name and description. Then, set a date and give the event a start and finish time. For events that take place over a period of time, save yourself the hassle of setting them up over and over again by making setting them to recur.
Simply tick ‘Is this a recurring class?’ and select the days it recurs on.
Note – classes/events can only recur if all classes commence at the same time. If you don’t use the time of the classes for reference, simply set all classes for the same time.
You can then add an ‘end date’ which will stop the event occuring after a certain period of time.
Then you’ll need to assign a coach to take your event and a venue where the class is taking place.
Add an existing coach to the class by ticking the box next to their name. If you want to assign a coach you’ve not yet created in your Coacha account head to People > Your Members > Add New Staff through the main navigation.
Your coaches who have a ‘limited’ profile will only see the member details of the members in the events they’re attached to.
Select a venue by clicking the drop down or create a venue by entering the name of the venue in the ‘Add a New Venue’ field.
If you’d like members to be able to book onto this event, tick ‘People can book onto this class’ and specify a maximum class size. Click here for more information about the bookable classes feature.
Then continue by clicking ‘Add your members’ at the bottom of the screen.
Now it’s time to add in your members. To do this, either search for the members’ name and click the ‘Add’ button or add whole member groups by using the search bar, clicking search and ‘Add all’.
When all of the relevant members have been added, just click ‘Create’ and you’re done! You’ll be redirected back to the Classes page, where you will see a list of all of your upcoming classes, including the one you have just created.
The register will then appear at the correct time under Classes & Registers > Attendance Registers.